The call for the EFPSA Academy 2020 Trainers’ Team is now open!

Topic: Project Management – How can your goals be achieved?
Dates: 23rd to 25th May 2020 for participants | 22nd to 26th May for trainers
Location: Istanbul, Turkey
Travel Reimbursement: Up to 70 €
Accommodation: Additional information will be provided later.

What is EFPSA Academy?

The EFPSA Academy aims to bring together volunteers of European youth NGOs to enable them to develop professionally, establish networks, heighten their motivation and share experiences while equipping them with a variety of skills and knowledge around a changing core topic.

During the Academy, participants receive high-quality training sessions, get the chance to attend training sessions given by trainers and will be able to practice their skills on hands-on examples and real-life challenges. The EFPSA Academy is a training event that develops the skills of participants based on the EFPSA training values.

Since the EFPSA Academy invites students representing different youth NGOs, different fields of studies and different parts of Europe, the Academy is naturally a diverse place to be. This vibrant mix of people and backgrounds creates an atmosphere that remains lively and highly engaging on both academic and social levels throughout the event. 

This year’s topic is Project Management: How can your goals be achieved?

Project Management defines a project as a temporary endeavor undertaken to create a unique product, service, or result. This means that a project is done only one time. A project should have a definite starting and ending points, a budget, a clearly defined scope or magnitude of work to be done, and specific performance requirements that must be met. A project can also be defined as a problem scheduled for a solution. Every project is conducted to solve some kind of problem. However, the word problem typically has a negative meaning, and projects deal with both positive and negative kinds of problems. For example, developing a new product is a problem, but a positive one, while an environmental cleanup project deals with a negative kind of problem. 

Steps for managing a project include: 

  • Initiating: Once a decision has been made to do a project, it must be initiated or launched.
  • Planning: One of the major causes of project failures is poor planning. Most of the time the problem is due to no planning. The team simply tries to “wing it,” to do the work without doing any planning at all.
  • Executing: There are two aspects to this process. One is to execute the work that must be done to create the product of the project. Executing also refers to implementing the project plan. It is amazing to find that teams often spend time planning a project, then abandon the plan as soon as they encounter some difficulty.
  • Monitoring and Controlling: Control is exercised by comparing the current state of a project to where it is supposed to be, then taking action to correct any deviations from the target. Knowing where you are is done by monitoring progress. 
  • Closing: In too many cases, once the product is produced, the project is considered finished. This should not be the case. A final lessons-learned review should be done before the project is considered complete.

How can it be linked with achieving goals?

Project Management can cover topics which can lead to achieving goals such as:

  • Time management
  • Performance tracking
  • Having a strategic approach
  • Using a variety of methods to reach the result
  • Assertiveness 

So, are you ready for the challenge?

During the event, you will be called to focus on the importance of Project Management. You will provide the participants with tools, skills, and practices that they can implement in a real-life setting. Your goal should be to give the volunteers skills and tools to be used back into their NGO and daily life. A link between project management and achieving your goals shall be achieved during the event. All theories presented will be evidence-based and practiced during the event so participants can grasp the skills fully.

Responsibilities of the Trainers Team

  • Select participants for the event with the help of the EFPSA Training Office
  • Prepare the schedule of the event with the help of the EFPSA Training Office
  • With the help of the EFPSA Training Events Responsible, contact other NGOs Training Offices and search for other organisations interested in partnerships
  • Decide on the content and manage the agenda and schedule of the event

Selection Criteria

Mandatory:

  • Available from 22-26.5.2020 in Istanbul
  • A spoonful of motivation
  • Command of English language
  • Having graduated from a Train the Trainers programme

Preferably:

  • Experience as a trainer at an international level
  • Having communication skills
  • Experience with online work
  • Relevant experience and knowledge on the teamwork
  • Having experience and knowledge about Project Management

How to apply?

Send us your CV, Training Portfolio, motivation letter and proof that you graduated from a TtT  programme, by the 15.03.2020 23:59 CET, to trainingevents@efpsa.org

In your motivation letter you will need to cover the following topics:

  • What is your motivation to join the event?
  • What do you have to offer to the event?
  • What are you going to gain from the event?
  • Your goals regarding the event?
  • Knowledge regarding the topic and how can it be implemented (if any)?

The selection process will be split into two phases:

  1. Your Motivation letter, CV and Training Portfolio will be reviewed by the EFPSA Training Office.
  2. If you pass the initial phase you will be called to have an online interview shortly after the selection process ends. You will be informed whether you are accepted or not shortly after the last online interview 

Please be noted that by applying we considered that you read the General Data Protection Regulation (EU 2018) which indicates that you agreed and that you give informed consent by completing & submitting the email to allow EFPSA Board of Management and Training Office (mandate 2019-2020) to analyze given information. This data would not be shared with any third party.

For more questions do not hesitate to contact us trainingevents@efpsa.org

All the best!

Your EFPSA Training Office,

Mica, Demos, Eleni, Hans-Tomas, & Busra

For references see: 

Lewis, J. P. (2011). Fundamentals of project management. New York: AMACOM.