With mixed feelings, we are proud to be publishing the last Board of Management Postcard for the mandate from the 31st EFPSA Congress in Gakh, Azerbaijan. We cannot believe that time has flown by so fast. This week also marks the closure of the Mandate for the current Member Representatives, Executive Board and Task Forces, but before saying farewell to one of the most dynamic Working Communities that EFPSA has ever seen, we shall, for one last time, share the exciting updates from our teams as well as their final words about their mandate.
Board of Management
The workload of the Board of Management is currently at its peak. While finalising tasks in preparation of the end of mandate, the BM has also been busy writing up proposals for the General Assembly in Azerbaijan and making the necessary preparations for the working schedule of the week in Gakh. This includes the finalisation of the Annual Report, detailing the achievements of the mandate. The Presidential Office, Clara Chetcuti and Nicola Falzon, has had three face to face meetings in order to finalise the tasks and plan the week ahead, this includes the final Member Organisation Presidential Meeting. Member Representatives Officer Artemis Stefani and President, Clara Chetcuti have also been setting up online meetings with the new Member Representatives in order to meet them prior to the Congress and help facilitate their transition in their new role. We have also been busy pr eparing materials for EFPSA Market Place which you will be able to buy at the Congress.
On the 5th November, the External Relations Coordinator Monika Schwärzler had the chance to present the campaign “Mind the Mind – to combat the stigma of mental disorders” among European pharmacy students at the 13th Autumn Assembly of the European Pharmaceutical Students’ Association (EPSA) which took place in Cluj-Napoca, Romania under the topic “Mental Health – from substance to society. It was a great opportunity to present the newly implemented materials of the campaign, as well as attend EPSA’s General Assembly which provided us with an insight into the structure and working practices of EPSA. We kindly thank EPSA for the invitation and great opportunity to present our workshop! The Informal Meeting of International Student Associations (IFISO) took place between the 6th and 9th of April in Graz, Austria. Our Finance Officer, Ana Škeljo, and External Relations Coordinator, Monika Schwärzler, represented EFPSA at the event which brought together representatives from 15 international and European student organisations. The event gave the participants the chance to exchange ideas and working practices, discuss further collaborations and learn from each other. Among others, topics that were discussed during the sessions included grants, trainings, as well as volunteer recognition. Furthermore, possibilities of developing IFISO were discussed. The External Relations office is honoured to have had the opportunity to meet, discuss with and network with so many organisations, while developing multiple policies for the Federation.
The EFPSA Office is proud to have content reviewed over 130 documents, published five internal newsletters and updated the website accordingly throughout the mandate. The Finance Office started collecting membership fees for the mandate 2017-2018 and did their last transactions of the mandate. They checked all transactions made during this mandate, and prepared the Financial Report. The Education, Audiovisual and Culture Executive Agency of European Commission allocated an operating grant of €35 000.00 to EFPSA for the year 2017, which will cover most of our essential operating expenses for the year. Grant Agreement was signed and sent to Brussels a couple of days prior to the Congress. In the Marketing Office, the Social Media Responsible has been occupied with managing online content in promoting Calls for Executive Board. Plentiful of designs were gathered and organised for the next generations and work on CVI Brandbook 3.0 was finally finished. Marketing Team Members were also working hard on finishing projects and Content Coordinator gathered and created a great amount of materials for EFPSA Promotional Video.
The Social Impact Initiative (SII) Service is very proud of their achievements during the past mandate. They will be handing the mandate over to the new team with over 500 volunteers involved in our Ming the Mind Campaign, over 400 workshops delivered in 22 European countries and having the most successful wave of the campaign thanks to over 50 LC’s that are making a significant change by organising the workshops in their respective countries. SII also kicked off the first wave of Better Together with 8 ambitious individuals, starting this May. The Open Access kit has been updated and available on SII’s website for usage by everyone who sees the importance of promoting it, as well as the OAK box instructions and we encourage everyone to take part in these ever-growing campaigns!
Study & Travel Abroad (STA) welcomed a new sub-service, which is EFPSA Exchanges, through which the EFPSA Exchanges Responsible, Andrew Camilleri, and Team Member, Ivan Lepej assisted with the exchange that was organised by SPOL (Finland) and PSA Psihesko (FYR Macedonia), while developing a Guidelines Handbook to support future exchanges further. STA are also proud of the success of their blog where study and travel abroad experiences were shared as well as information about summer schools and other interesting opportunities. Via Instagram STA mobilised our community to share photos under the hashtag #efpsasta, although the account was unaccessible for a while, STA is happy to be back on instagram sharing all your exciting travel photos. The Database of European Psychology Masters also received a total makeover with everything is visualised on a map and several filtering methods added that can be used to find the Master programme of your best choice! The EFPSA Travel Network Facebook group welcomed 110 new hosts this year; so the opportunities to find a couch to crash on in another country, through our network, tripled! Finally STA have work endlessly on seeking partnerships with hostels all around Europ; and we are happy to say the list is evergrowing. If you purchase our awesome looking Travel Network Membership Card for just €10 at the congress, you can profit from discounts up to 20% in our partner hostels.
The Journal of European Psychology Students (JEPS) is pleased to share that there are currently 2 manuscripts in editing. These are expected to be published soon! JEPS Team Member, Laura Griffin, was present at the PSI Student Congress in NUI Galway (Ireland) to promote JEPS to
final year psychology students who were presenting their undergraduate theses. At this event, there was great interest and enthusiasm among the Irish students to publish these recently finished piece of work. We are also generating interest among the Dutch students as we were recently featured on the website of the Dutch Association of Psychologists (Nederlands Instituut van Psychologen). Check it out here. JEPS are pleased to have received 27 new submissions across the mandat, four of which were Registered Reports, made 1 publication and finalising three more publications that are coming very soon! They are also happy to have kept their blog super exciting and interesting, with 10 amazing blog posts. Finally JEPS worked hard on the selection of Active Participation applicants for the Congress and are satisfied with the outcome.
During the past month, the call for European Summer School (ESS) 2017 Supervisors was opened, and Junior Researcher Programme Team (EFPSA JRP) are extremely pleased with the quality and versatility of research proposals received. The selected Supervisors and projects will be announced very soon, and the call for participants opened. The JRP team is looking forward to receiving applications from aspiring researchers. Moreover, a couple of members of the JRP 2016/17 cohort are getting ready to present their research at the annual EFPSA Congress in Azerbaijan. Meanwhile the Training Office have been delivering Pre-Congress Knowledge Transfer to the nominated Training Office 2017-2018, while assisting in the Congress Trainers’ Team in planning out the Working Community Training Schedule for the Congress. The TO have also been finalising their year and preparing for the team’s knowledge Transfer.
The Members Representatives Officer has scheduled and held meetings along with the President for most of the new Member Repressentatives. The Members Office is taking care of any final preparations of the forthcoming General Assembly and has been working on Knowledge Transfers for the best transition of both Member Representatives and Members Office while receiving legal registration information and procedures from EFPSA’s Member Organisations.
All Organising Committees have been preparing themselves for the upcoming 31st EFPSA Congress, particularly preparing presentations, finalising promotional videos and completing other relevant tasks. The Train Advanced Trainers 2017 Organising Committee concluded all the post event tasks, finishing their mandate. The 31st EFPSA Congress Organising Committee has been intensively working to finalise all the logistical details of the most expected EFPSA Event. Meanwhile, the Events Office has been working on their Knowledge Transfer in order to allow a smooth transition of those who will be overseeing the current Organising Committee in order to not impact the work of the teams. The Events Office is really looking forward for the 31st EFPSA Congress which will be held between 23rd and 30th April in Gakh, Azerbaijan.
We would like to take the opportunity to extend our sincerest gratitude to the Working Community for their endless hard work, dedication, and passion. While sadly saying farewell to the current Community, we are excited to pass on the work to the next mandate and continue to develop EFPSA further. We are very excited to be ending this postcard with the announcement of the Board of Management 2017-2018 who you will be receiving the next Board of Management Postcard from!
Board of Management 2017-2018
President | Clara Chetcuti
Vice President | Nicola Falzon
Secretary General | Mónica Duarte
Finance Officer | Luc Horvat
Marketing Officer | Tiago Moderno
Member Representatives Officer | Erika Kajatiová
Events Officer | Andreas Anthimou
We would like to wish the Board of Management a successful week in Azerbaijan and a very fruitful upcoming Mandate.
For the last time,
Clara, Nicola, Jolien, Ana, Maciej, Artemis, Mónica
Board of Management 2016-2017